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  Employment    June 28, 2016

Employment

 

The Academy currently is seeking to identify highly qualified individuals for the following two positions:

Administrative Assistant II / Registrar (closing date – July 5).

Executive Director (closing date - July 8)

 

 

JOB ANNOUNCEMENT

EXECUTIVE DIRECTOR

 

Qualifications/Requirements

 

Master’s degree in Criminal Justice, Public Administration, Business Administration, or closely related field; supplemented by fifteen (15) years previous experience that includes extensive management experience in the criminal justice field, including responsible experience in the administration of a criminal justice training program; regional academy administration experience preferred; or an equivalent combination of education, training, and experience.

 

Special Requirements

 

Must possess a valid driver’s license from state/district of residence.

 

General Description of Duties

 

Under administrative direction, the purpose of the position is to plan and direct all the activities of a multi-jurisdictional criminal justice training academy. Employees in this classification perform highly responsible administrative and managerial work. Position is responsible for planning, organizing, and directing Academy activities; selecting, training, evaluating, and leading staff; preparing Board and Executive Committee agendas; and evaluating the effectiveness of training courses. Performs related work as required.

 

Duties and Responsibilities

 

EXAMPES OF ESSENTIAL FUNCTIONS

 

Plans, organizes, and directs all activities of the Academy.

 

Provides leadership and guidance to the Academy staff in establishing and achieving goals and objectives; advertises for, selects, trains, and evaluates staff; conducts supervisory staff meetings as necessary to communicate policy and program changes; regularly attends basic school staff meetings; monitors instructor performance, taking corrective action when deemed necessary; provides specialized training for Academy instructors; ensures accuracy of time and attendance.

 

Prepares Academy Board of Director’s meeting agenda in cooperation with the Board Chair; prepares agenda items and meets monthly with the Executive Committee to report on Academy programs and activities.

Responds to oral or written recommendations from supervisory staff regarding
training issues.

Prepares an annual training conference for members of the Executive Committee.

Provides oversight for  purchasing processes and preparation of contracts as needed.

Approves pay and leave matters, including pay levels based on performance and the Academy's pay scale.

Oversees the preparation of the Academy for its three-year state and national DCJS re-certification and CALEA re-accreditation processes; ensures that training programs and faculty comply with state rules and regulations.

Initiates dismissal process for both staff and students when there are justifiable grounds; assigns internal investigations and makes final decisions regarding both student and staff performance.

                

          Oversees the preparation of the annual budget and presents to the Executive Committee
          and Board of Directors for approval; ensures expenditures are appropriate and authorized

          Oversees the proper maintenance and care of Academy buildings, equipment, and
          grounds.

          Evaluates all basic and in-service courses to determine overall effectiveness; makes
          appropriate program adjustments as required; identifies needs and develops plans and
          projections for future Academy programs or organizational improvements; provides 
          annual curriculum and post-graduation review to Executive Committee.

          Serves as liaison between members of the Board and Executive Committee.

          Reviews and presents training reports to the Board and Executive Committee.

          Participates in organizing and conducting basic school graduations.

          Directs and coordinates attorney assistance on legal issues involving the Academy.

          Corrects operational and/or administrative deficiencies.

          Identifies needs and develops plans and projections for future Academy growth
          or organizational improvements.

          Ensures compliance with applicable laws and regulations governing academy
          operations and programs.

          Ensures that faculty and students comply with Academy rules, regulations, and bylaws.

          Initiates correspondence as required.

 

MARGINAL FUNCTIONS

 

Instructs as needed; Performs related duties as required.

 

 

Salary and Benefits:

 

The salary range for this position is from $88,394 to $145,000, depending on qualifications and experience.

 

The Academy generally follows a four-days-per-week schedule, Tuesday – Friday, 6:00 a.m. – 4:30 p.m.

 

This position offers an extensive benefits package, including comprehensive life and health insurance, vacation and sick leave accrual, and retirement benefits.

 

 

Location:

 

The Northern Virginia Criminal Justice Training Academy (NVCJTA) is located in Loudoun County at 45299 Research Place, Ashburn, Virginia 20147-2600.

 

 

To Apply:

 

Please send resumes and cover letters in the care of Mr. William C. O’Toole, the Executive Director at the Northern Virginia Criminal Justice Training Academy.  The mailing address is 45299 Research Place, Ashburn, Virginia 20147.  The email address is wotoole@nvcja.org  

 

The announcement will be open and resumes and cover letters will be accepted by mail or email until 12 noon on Friday, July 8, 2016.  Once your resume and cover letter has been received at the Academy, you will be notified via email (please provide your email address).  If you do not receive a return email, please contact Mr. O’Toole.
  

*Due to retirements, the NVCJA intends to fill both the Director's position and the Deputy Director's position. The Deputy Director's vacancy will be announced shortly and will be filled in early Fall of 2016 after the Director's position has been filled. If you are interested in both positions, please indicate your interest in your cover letter.

 

         

 

Reasonable Accommodation:

 

Applicants with disabilities may request reasonable accommodation during the selection process.  This request should be made in a timely manner to the Northern Virginia Criminal Justice Training Academy and may include an alternate format application or other accommodation at the mutual agreement of the Academy and applicant.

 

 

 

The Northern Virginia Criminal Justice Training Academy does not discriminate in employment on the basis of race, color, national origin, sex, religion, age or disability.

All Academy buildings and training facilities are smoke free.



JOB ANNOUNCEMENT

 

Administrative Assistant II/Registrar

 

Qualifications Requirements

               Associate's Degree; supplemented by one (1) to two (2) years previous experience
               and /or training that includes processing training records, clerical and administrative
               work, and computer operations; or an equivalent combination of education, training,
               and experience. Be familiar with Microsoft Office Software Products. some familiarity
               ACE Tracking Software and TREX/DCJS Tracking Software would be helpful but
               not mandatory.

 

General Description of Duties

             Under direct supervision, the purpose of the position is to provide training records and
             administrative data entry support to the Professional Development Manager and the
             Professional Development Training Coordinators, as well as the Basic Training and 
             Accreditation Managers, Curriculum Specialist and instructors. Employees in this
             classification perform clerical and administrative work. The primary responsibility for this
             position is maintaining training records for agency personnel; processing registration
             forms for Professional Development and Agency courses; updating student transcripts
             as required; reporting student training to the Department of Criminal Justice Services
             (DCJS) and agency training coordinators and non-member agencies and academies;
             review instructor certification request forms; tracking instructor certification for the
             Academy and all participating jurisdictions; and preparing monthly reports for agency
             training officers. Performs related work as required.
             

 

 

Duties and Responsibilities

 

ESSENTIAL FUNCTIONS

Maintains training records files for academy and agency personnel in compliance with DCJS (state certification) and CALEA (accreditation) standards.

            Enters all training classes into training database (currently ACE Tracking System).

Prepares class file folders for all Professional Development and Agency classes.

Prepares Certificates for completed classes.

Scans all completed class file folders into records management database (currently Alchemy system).

Processes all class registration forms, Partial In-Service Credit (PIC) Forms and Credit Transfer Forms from training taken outside of the academy and agency.

Prepares, enters and updates student transcripts.

Reports completed student Mandatory In-Service Training (MIR) to Department of Criminal Justice Services on Form 41’s.

Issues Credit Transfers to report student training to the outside academies and non–member agencies

Prepares monthly reports for agency training officers; discusses personnel training status with training officers and/or officers and deputies and Department of Criminal Justice Services.

Coordinates quarterly Training Committee Meetings; records and disseminates minutes from each meeting.

Reviews DCJS Non-Compliance lists with agencies; make corrections, changes to ensure everyone is in compliance.

Tracks and maintains logs and records of instructor certification and recertification for Academy instructors and the Academy’s participating jurisdictions.

Coordinates and responds to Agency Training Officers and DCJS Field Service Coordinators on instructor certification issues.

Monitors and informs Academy supervisors of requirements for instructor recertification for permanent and assigned staff.

Enters each session’s training records into ACE; prepares Form 41’s when class graduates.

Prepares and coordinates Basic Recruit Diplomas and Certificates for each session.

Prepares graduation lists for each session.

Prepares dispatcher class diplomas.

DCJS & CALEA: Provides required proofs of compliance for certification and re-accreditation processes.

When necessary, meets/greets/assists agency training officers, class attendees, 
sheriffs, chiefs, general walk-ins, mail service and vendors/deliveries.

 

 

Salary and Benefits:

 

             The starting salary for the position is $40,298.75 but is negotiable, based on
             qualifications. Satisfactory completion of a character background investigation and
             a twelve-month probationary period are required.

             This position offers an extensive benefits package, including comprehensive life and
              health insurance, vacation and sick leave accrual, and a retirement benefits package.

 

Hours and Location:

               The Academy is generally closed on Mondays and usually follows a four days per week
               schedule, Tuesday-Friday, 6:00 AM-4:30 PM.

               The Northern Virginia Criminal Justice Training Academy (NVCJTA) is located in
                Loudoun County at 45299 Research Place, Ashburn, VA 20147-2600

 

To Apply:

               Please send resumes and cover letters in care of Mr. Albert C. Oglesby, the
               Accreditation Manager at the Northern Virginia Criminal Justice Training Academy,
               45299 Research Place Ashburn, VA 20147-2600, telephone number (703) 729-4299,
               extension 118, fax number (703) 729-4634, or email aoglesby@nvcja.org.

               The announcement will remain open, and resumes and cover letters will be accepted
               by mail, email, or fax until 4:30 PM on Tuesday, July 5, 2016. Once your resume
               and cover letter have been received by the Northern Virginia Criminal Justice Training
               Academy, you will be notified in writing (please provide an email address). If you do
               not receive a return email, please contact Mr. Oglesby.

Reasonable Accommodation:

               Applicants with disabilities may request reasonable accommodation during the
               selection process. This request should be made in a timely manner to the 
               Northern Virginia Criminal Justice Training Academy and may include an alternate
               format application or other accommodation at the mutual agreement of the 
               Academy and applicant.

               The Northern Virginia Criminal Justice Training Academy does not discriminate in
               employment on the basis of race, color, national origin, sex, religion, age or disability.

               All Academy buildings and training facilities are smoke free. 

           

 

 

 

 




 

 




























































AN EQUAL OPPORTUNITY EMPLOYER

The Northern Virginia Criminal Justice Training Academy, 45299 Research Place, Ashburn, Virginia, 20147 (703) 729-4299, is an equal opportunity employer.


45299 Research Place, Ashburn, VA 20147 (view map) | (703) 729-4299 | Fax (703) 729-4634

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